In the digital age, staying organised and on top of tasks is more crucial than ever, and digital planners have become indispensable tools in achieving this. Unlike traditional paper planners, digital planners offer unparalleled flexibility, accessibility, and customisation options.
They seamlessly integrate with our digital lives, syncing across devices to ensure that our schedules, to-do lists, and important notes are always at our fingertips. With features such as reminders, collaboration capabilities, and endless personalisation, digital planners not only streamline our daily routines but also enhance productivity and efficiency.
When it comes to professional planning, Asana is a go-to digital planner, and while it certainly is a great platform, it’s not perfect for everyone. In this blog, we’ll explore some alternatives to Asana, in case you feel like you need to switch up your digital planner.
What is Asana?
Let’s start with what Asana is so that we know what we’re comparing the other apps to. Asana is a versatile and powerful project management tool designed to help teams and individuals track their work and enhance productivity within a work environment.
It provides a platform where users can create tasks, assign them to team members, set deadlines, and monitor progress in real time. With features like project timelines, task dependencies, and customizable project views, Asana facilitates efficient collaboration and ensures that everyone stays on the same page.
Additionally, Asana integrates with numerous other tools and applications, allowing for seamless workflow automation and improved communication. Whether managing simple to-do lists or complex projects, Asana offers the structure and flexibility needed to keep work organised and on track.
asana alternative #1: forzeit
Forzeit is a dynamic time management tool designed to help individuals plan and execute their weeks with precision and efficiency. At its core, Forzeit uses a powerful weekly planner that combines AI assistance and human coaching to help users template their ideal week. This system continuously adapts and improves based on feedback, aiming to help users achieve their goals more effectively.
Forzeit emphasises simplicity and efficiency, allowing users to create and duplicate weekly templates quickly. It integrates personal and professional tasks into one cohesive plan, making it easier to find a balance between work and personal life. Features include goal setting, daily dashboards, and motivational elements like emojis and quotes.
Forzeit aims to be more than just a to-do list; it’s designed to be a comprehensive time management hub where users can track their goals, set up recurring tasks, and reflect on their progress. The tool promises to increase productivity and help users live their best weeks repeatedly.
asana alternative #2: evernote
Evernote is a comprehensive note-taking and organisational tool designed to help users capture, organise, and access information efficiently. It allows users to create notes, notebooks, and tags, making it easy to categorise and retrieve information.
With features such as web clipping, document scanning, and audio recording, Evernote serves as a central system for all types of content. Its powerful search functionality, which includes handwriting recognition, ensures that users can quickly find what they need.
Evernote also supports collaboration by enabling users to share notes and notebooks with others. Available across multiple devices and platforms, Evernote ensures that your important information is always at your fingertips, enhancing productivity and organisation.
asana alternative 3: monday.com
Monday.com is a robust work operating system designed to enhance team collaboration and streamline project management. It offers a highly customisable platform where users can create workflows that suit their specific needs, enabling teams to manage tasks, projects, and processes with ease.
With its intuitive, visual interface, Monday.com allows users to track progress, set deadlines, assign responsibilities, and visualise data through various views such as boards, timelines, and calendars. The platform supports integration with numerous other tools, facilitating seamless workflow automation and communication.
Additionally, Monday.com provides real-time collaboration features, making it easy for teams to stay aligned and productive. Whether for simple task management or complex project coordination, Monday.com’s advanced project management capabilities make it an invaluable tool for improving efficiency and organisation.
asana alternative #4: trello
Using Trello as a planner offers a visual and flexible approach to managing tasks and projects. Trello utilises boards, lists, and cards to organise information, making it easy to track progress and prioritise work.
Each board represents a project, with lists for different stages or categories and cards for individual tasks. Users can add due dates, labels, checklists, attachments, and comments to cards, ensuring all relevant information is easily accessible.
Trello’s drag-and-drop interface allows for effortless updating and reordering of tasks. Additionally, Trello integrates with various tools and offers automation features, enhancing its functionality. Whether for personal planning or team collaboration, Trello provides a straightforward and efficient way to stay organised and on top of your schedule. Despite not actually being a planning app, it’s a very popular project management tool.
asana alternative #5: omniFocus
OmniFocus is a powerful task management and planning app designed to help users organise their personal and professional lives with precision and efficiency. OmniFocus allows users to capture tasks and ideas quickly, organise them into projects and contexts, and prioritise them effectively. Its powerful project management features make it one of the best Asana alternatives out there.
The app offers a range of features such as custom perspectives, tags, and due dates, enabling users to tailor their workflow to their specific needs. OmniFocus’s robust syncing capabilities ensure that tasks and projects are always up-to-date across all devices. Its clean, intuitive interface and powerful search functionality make it easy to stay on top of even the most complex task lists. Regardless of whether you’re managing daily routines or long-term projects, OmniFocus provides the tools necessary for meticulous planning and enhanced productivity.
asana alternative #6: tickTick
TickTick is a versatile task management and productivity app designed to help users organise their daily activities, manage projects, and achieve their goals. It combines to-do lists, calendars, and reminders in a single platform, allowing users to capture tasks quickly, set deadlines, and prioritise their work.
TickTick’s intuitive interface and powerful features, such as subtasks, recurring tasks, tags, and location-based reminders, enable users to customise their workflow to fit their needs. The app also supports collaboration, allowing users to share task lists and work together seamlessly, making it one of the go-to project management tools out there.
Additionally, TickTick offers integrations with various other tools and platforms, enhancing its functionality and convenience. Available across multiple devices and operating systems, TickTick ensures that users can stay organised and productive, no matter where they are.
asana alternative #7: useMotion
UseMotion is an innovative productivity tool that combines task management and scheduling into one cohesive platform. It automates the process of organising your day by dynamically scheduling tasks into your calendar based on their priority, deadlines, and availability. Its project management tools are much more advanced than the average planner.
This approach helps users make the most efficient use of their time, ensuring that important tasks are completed and that there is a balanced workload. UseMotion’s intuitive interface allows users to quickly input tasks and adjust schedules as needed, with real-time updates that reflect any changes. By integrating with other calendar and productivity tools, UseMotion provides a seamless workflow, helping users stay focused and productive while reducing the stress of manual scheduling.
asana alternative #8: atoms
Atoms, developed by James Clear, is a habit-building app inspired by his best-selling book Atomic Habits The app is designed to help users create and maintain positive habits through personalised guidance and support.
It focuses on identity-based habits, encouraging users to start small and build habits aligned with the type of person they want to become. Atoms offers features like customisable habit reminders, progress tracking, and daily lessons from James Clear to keep users motivated.
The app also includes engaging elements such as logging progress with fun, interactive actions, making the habit-forming process enjoyable and effective. It’s not a great project management system, but it helps you create checklists to ensure that all the tasks you want to do daily are performed.
asana alternative #9: notion
Notion is a versatile and powerful productivity tool that excels in planning and organisation. It combines note-taking, task management, and database capabilities into a single platform, making it ideal for individuals and teams looking to streamline their workflows. It offers a comprehensive solution for those who want all their things in one spot.
Notion’s planning abilities are particularly noteworthy, offering users the ability to create detailed project plans, set goals, and track progress with customisable templates and views. Whether you’re managing a simple to-do list or a complex project, Notion’s flexibility allows you to tailor your workspace to fit your specific needs.
Its collaborative features enable real-time updates and communication, ensuring everyone stays aligned and on track. With its intuitive design and extensive functionality, Notion is an essential tool for effective planning and organisation. It has all the features you need for personal projects or pre-made project templates.
asana alternative #10: todoist
Todoist is a versatile task management app designed to help individuals and teams efficiently organise, prioritise, and track their tasks and projects. With its intuitive interface and cross-platform compatibility, Todoist allows users to create tasks, set due dates and priorities, categorise tasks with labels and projects, and collaborate with others through shared projects and comments.
Its seamless integration with various productivity tools, along with features like recurring tasks, reminders, and productivity tracking, makes it a powerful tool for anyone looking to streamline their workflow and stay productive.
conclusion
I know the world of digital planners can be vast and intimidating, and with so many options out there, it can be really difficult to choose the right one for you.
The truth is that the only way you will know which planner works for you, is to actually try them out. I hope that this post gave you a starting point and narrowed down your list of options for finding the perfect planner for you!